By Vernice Cline A document provided by a lodging establishment to a guest, detailing charges incurred during their stay, serves as a formal record of the transaction. This document typically includes items such as room rate, taxes, additional fees (e.g., resort fees, parking), and charges for amenities or services utilized (e.g., food and beverage, telephone). It will also feature identifying information for both the hotel and the guest, along with dates of stay and a transaction number for referencing the specific visit.
This record is important for expense reporting, tax purposes, and reconciliation of personal or business accounts. Historically, these documents were handwritten or generated via rudimentary point-of-sale systems. Advancements in technology have led to increasingly detailed and digitally generated versions, often offering itemized breakdowns and electronic delivery options. The information contained can be used to track travel expenditures, verify accuracy of billing, and provide support for reimbursement claims.
The following sections will delve into the specific elements found within these records, their use in different contexts, and best practices for managing and interpreting the information presented.
Conclusion
The preceding discussion underscores the critical role of the record in financial accountability and record-keeping. From itemizing charges to providing essential details for expense reporting, it serves as a vital instrument for both the lodging provider and the guest. Its accuracy and proper retention are paramount.
Given its significance, institutions and individuals should prioritize the careful management and comprehension of these documents. Recognizing the multifaceted purpose ensures correct reconciliation of accounts and informed financial practices moving forward. The document is not merely a bill, but a verifiable record of a financial transaction that warrants conscientious handling.